HOW TO FORM A STUDENT ORGANIZATION

Listed below are general guidelines students should following when petitioning to start a new HCC student club/organization:

1. Make an appointment with the Student Life Coordinator to discuss the proposed student clubs/organization mission, learn about required documentation and explanation of how the petition process works.
   
2. Obtain a copy of he HCC Student Leadership Manual that contains the institution's policies and procedures that governs student clubs/organizations and their sponsored activities.
   
3. Find at least ten (10) students who want to join and serve and founding members.
   
4. Secure a full-time HCC employee, with his/her supervisor's permission, to serve as the primary advisor.
   
5. Write a Constitution/Bylaws and have the Student Life Coordinator review it before it officially submitted. A sample constitution will be provided as a guide.
   
6. Once the constitution/bylaws have been approved by the founding members and advisor(s), here is a list the required documents that must be including in the official petition packet:
   
   1. Student Organization Charter Form: This is the cover page.
   2. Student Organization Recognition Form: Outline affiliation with external HCC associations.
   3. Advisor Agreement: Completed the student club/organization advisor(s).
   4. List of Student Officers: Provides names and other contact information of the student officers.
   5. List of Members: List students who agreed to join.
   6. Financial Verification Form: List who are allowed to sign student club/organization financial documents.
   7. Constitution/Bylaws.
      
7. It takes about three (3) weeks to complete the approval process if there are no objections from the administration. If there are objections, the club/organization will be contacted, and those objectionable issues will have to be worked out before the process can continue.
   8. Once the administration approves the petitioning student club/organization as "Official," the Student Life Coordinator will contact the president and advisor to inform them of the next steps.